Corporate events are not easy ones to plan. They tend to drift towards the more expensive side so if you have been asked to plan a corporate event, chances are you are expected to keep thins on a budget. Cutting costs is a task easier said than done, especially if you have been assigned with booking entertainment. It’s difficult, but not impossible.
Here are five tips that you can take help from in order to save money on corporate entertainment.
Stick to a Strict Schedule
Normally, entertainers charge a flat fee for the acts they perform. Generally, they go by charging two or three, forty-five minute sessions, and changes made to these time schedules do not make that big of a difference over-all. However, preparing strict time schedules help manage performances and ensures that a performer delivers their acts within the set time and does not have to wait extra for activities such as sound checks.
Remember, entertainers usually charge more if the complete performing after midnight. So, to avoid such circumstances, make a strict time schedule and stick to it.
Appoint Multi-Tasking People
Appointing multi-tasking entertainers is another good way to cut corporate entertainment costs. For example you can hire musicians who are good at playing more than one genres of music, or can also team up with a DJ to deliver good music pieces or organic jam set. You can ask the band you have hired to play music in another configuration. Extra sets will not be added and the original set’s standard fee will remain the same. It is a cheaper setting as compared to hiring another musician.
Approach Your Production Team to Make Thing Easier for You
It is a very good idea to start communications between the production and the entertainment team as soon as the event’s plan has been set out. This helps avoid repetition of the important processes carried out. For instance, when you are planning to hire a band or a musician who needs amplification, letting your production team know about this matter will avoid any doubling of the equipment. Eliminating such occurrences and reducing the amount of gear used will help control costs.
Consider Multiple Bookings
A professional performer will appreciate if you bring some stability to his career. Why not appoint him for multiple performances over the course of a few months or weeks. It is more worthwhile if you team up with a group of performers for an entire corporate event run. It is much easier to make negotiations when an act is conducting a lot more than a one-off performance.
Consider Up-Coming Talent
Getting hung up on big names often proves to be very expensive. Why not go for the latest names in the field, or an up-coming talent? Big names often translate to big fees for all genres of entertainment; appointing them is not feasible if you are on a tight budget. You can select those acts that are believed to have brighter prospects. This way will save money, without compromising on the quality of entertainment.
A corporate event can be very expensive. Careful planning for corporate entertainment can help you deal with this problem and let you minimize expenses as much as you can.